National Hajj Commission of Nigeria (NAHCON)
Sokoto House, No. 1 First Avenue, Off Ahmadu Bello Way, Abuja.
Application for Airlift of Pilgrims under State Pilgrims’ Welfare Boards/Agencies/ Commissions for 2014 Hajj
Interested domestic/international airlines/carriers with requisite operating authorization and experience (who have not applied for the airlift of International/Travel Agencies’ pilgrims) are hereby invited to submit applications for airlift of pilgrims under State Muslim Pilgrims’ Welfare Boards/Agencies/ Commissions from Nigeria to and from Saudi Arabia for 2014 Hajj.
2. The outbound airlift of intending Nigerian pilgrims to Saudi Arabia is expected to commence in the last week of August, 2014, while the inbound (return journey) is expected to commence during the second week of October, 2014. The airlift operations will be carried out at twelve (12) designated Hajj airports.
3. Applicants are to note that, Boeing 747-200 and newer series aircraft with capacity to carry a minimum of 450 passengers or other wide-bodied aircraft with capacity to carry a minimum of 300 passengers are required for the operation. All the aircraft must meet the safety requirements of the Nigerian Civil Aviation Authority (NCAA) and the Saudi Arabian General Authority of Civil Aviation (GACA).
Conditions of Application:
4. Each applicant must possess a valid Air Operator Certificate (AOC).
Appear for screening on a date to be communicated after the receipt of the application. Originals of all documents should be made available for sighting during the screening
5. Applicants are also required to submit the following:
i) Evidence of Incorporation/Registration with Corporate Affairs Commission (CAC) or its equivalent for foreign applicants.
ii) Certified true copy of CAC forms C02 and C07) or its equivalent for foreign applicants.
iii) Copies of relevant Licences
iv) Evidence of financial capability to fund the airlift operation.
v) Three years audited company Financial Accounts.
vi) Three years Tax Clearance Certificates.
vii) Evidence of non-indebtedness to relevant aviation authorities and service providers either in Nigeria or in Saudi Arabia. Specifically, evidence of clearance from indebtedness to NCAA, NAMA, FAAN and SAHCOL or NAHCO must be provided.
viii) Details/specifications of aircraft to be used
ix) Verifiable written evidence of ownership or partnership/ agreement with the owners of aircraft as confirmed by the NCAA.
x) Evidence of ability to make available an authentic flight schedule for the operation not less than four weeks before the commencement of airlift.
xi) Proposal for Luggage and Passenger Screening (Security) arrangements in Saudi Arabia.
xii) Proposal for in-flight Catering Services in Nigeria and Saudi Arabia with details; name(s) and addresses of caterers clearly stated and subject to inspection and approval by relevant regulatory authorities and the Commission.
xiii) Proposal for Crew accommodation during Hajj in Nigeria and Saudi Arabia.
xiv) Arrangements for over flight clearance, en-route and landing permits.
xv) Proposal for Ground Handling services in Nigeria and Saudi Arabia.
xvi) Arrangements with fuel suppliers in Nigeria and Saudi Arabia.
xvii) Evidence of installation of EGPWS as required by NCAA and GACA.
xviii) Evidence of installation of an aircraft tracker/transponder as confirmed by NCAA.
xix) Proposal for airfreight of 10 litre Zamzam water per pilgrim during the first phase of the airlift operation.
xx) Organizational structure with names, qualifications and schedule of duties of the key staff of the company.
xxi) Insurance which must meet the minimum third party (hull, passenger, baggage/cargo and third party) liability limit set by NCAA.
xxii) Foreign applicants are also required to submit the above mentioned documents or its equivalents.
6. Each applicant must appear for screening on a date to be communicated after the receipt of the application. Originals of all documents should be made available for sighting during the screening.
7. Maximum number of pilgrims to be airlifted by each Carrier is 40,000, irrespective of number of aircraft it intends to deploy.
Additional Conditions to be Fulfilled by Successful Applicants
8. Successful applicants, screened, approved and selected by the State shall:
i) Provide confirmed arrangement on items numbers xi – xix in paragraph 5
ii) Provide verifiable evidence on item number xx in paragraph 5
iii) Provide an Advance Payment Guarantee (APG) to the tune of 50% of the total contract sum
iv) Pay Hajj airlift NAHCON licence fee (Clearance fee) of N2,000,000.00 (two million Naira) to the Commission.
v) Execute an Airlift Agreement which contains additional terms and conditions
vi) Operational centres during the airlift are to be opened based on the number of aircraft deployed for the operation
Mode of Application
9. Prospective applicants shall indicate their interest by:
i) Submitting a written indication of interest addressed to:
National Hajj Commission of Nigeria,
No 1 First Avenue, Off Ahmadu Bello Way,
ii) Pay a non-refundable application fee of N1,000,000.00 (one million Naira) in certified bank draft payable to the National Hajj Commission of Nigeria.
iii) Collect an application form from the Secretary of the Commission at the Commission Headquarters on the above mentioned address.
iv) Complete and submit the Application form along with copies of all relevant documents on or before the deadline indicated below.
Submission of the Application Form
10. Duly completed Application Form must be submitted to:
The Secretary, National Hajj Commission of Nigeria, Sokoto House, No 1 First Avenue, Off Ahmadu Bello Way, Central Business District Abuja (not later than 24th February 2014.
11. Please be informed that this application is not intended to create any form of contractual relationship or obligations on the part of NAHCON. Consequently, NAHCON shall not be liable to any Applicant for any expenses or loss incurred in connection with this application. NAHCON will contact the Pre-qualified Applicants for interview.